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School Secretary

Location: WEMBLEY, MIDDLESEX Salary: 24000.00 - 26000.00 GBP Per Annum
Sector: Business Support Job Type: Permanent
Shift Type: FULL TIME Applications: 1
Posted: 10 days ago Reference: 3106108

School Secretary  urgently required Salary  £26,000 pa, hours  8am-5pm Monday to Friday working  48 weeks  Based in NW London
Responsible to the Head, will be responsible for all the management of all aspects of the School Office



General office duties
To undertake a diverse range of secretarial and administrative duties for the Head and other staff
· To provide a first point of contact for pupils and parents at reception to deal with any problems that arise in the first instance or refer them on to ensure that problems are dealt with effectively
· Produce and distribute efficiently all letters/correspondence to parents.
· Monitor sickness levels of all staff and children within the school and take appropriate action to ensure that the disruptive effects of sickness/absence are minimised.
· Develop and maintain efficient and up to date manual and computer systems ensuring that information such as attendance records and admissions is kept confidentially and is accurate and readily available.
· Perform the function of attendance officer and preparing reports for the Head. Take action as advised by HT (eg: follow-up calls and letters).
· Ensure personal knowledge of new and updated administrative software is kept up to date.
Admissions

· To manage the admissions process through to enrolment, liaising effectively with all parties involved in admissions, and addressing enquiries.
· Collate and monitor applications for admissions, including new intake of pupils; provide prospective parents with information on the school; enter new intake onto the Pupil database, ensuring that the necessary procedures are complied with.
· Complete relevant forms for pupils leaving the school; update the Pupil Database; and send pupil’s files and records to the relevant secondary schools to ensure that procedures are complied with.
· To market and promote the school as required.
Finance
To assist HO with all onsite financial management of cheques and monies received for fees , trips etc
· To assist HO with Debt Collection by liaising with parents as a first point of contact.
 Head

To provide confidential and personal assistance to the Head Teacher.
· To be a prime point of reference for pupils and parents if they require information or have a concern, in provide personal assistance to the Head keeping the diary, making arrangements and carrying out general office duties in order to free the Head and other staff to concentrate on curricular issues and to ensure well-presented and accurate correspondence, reports and other documentation.
· To regularly check emails, correspondence and appointments to ensure the Head is kept informed in a timely manner.

Staff, parents and outside agencies
· To liaise, with other school staff and others outside the school, particularly parents, professional associations and the local community, in a highly professional manner and representing the high standards of the organisation.
Health& Safety
To comply with all health and safety procedures as required by the School. Child Protection


To be suitable for this role you must have previous experience working in a school environment within administration or in a working environment as a Secretary PA with Personal Assistant duties
If you have the relevant experience and are interested in this fantastic opportunity please email your CV in word format to kay.lopez@reedglobal.com

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